·      Act as a liaison between supervisor and other departments, managers, clients including arranging meetings, communicating information, and maintaining public relations.

·      Compose and/or edits letters, memos, reports, procedures as needed.

·      Slip Sheet ACD’s & ASI’s into the Approved Construction set of drawings.

·      Setup and maintain project filing system.

·      Distribute documents to subcontractors, maintain document log.

·      Prepare and maintain Request for Information and Submittal logs on Viewpoint.

·      Coordinate paper flow from field to Main Office.

·      Document punch-list work.

·      Maintain project contacts in Outlook.

·      Track and distribute Request for Information, submittal's and drawings or other project information to all the affected parties in a timely manner.

·      Prepare and distribute closeout letters to subcontractors/suppliers.

·      Collect, verify and process insurance certificates for Subcontractors and Suppliers in Viewpoint.

·      Manage the site office which includes: ordering supplies, arranging for office equipment repair, maintenance, cleaning, equipment and supplies (when at a ob site).

·      May require meeting, event and conference call coordination when located at the job site.

·      Archive project files, scan concrete and rebar tickets for archiving.

·      Minimum of 1 year of experience working as an office or admin assistant.

·      Associate degree in Business or equivalent combination of education and work experience.

·      Ability to multi-task and prioritize.

·      Demonstrated ability to achieve goals, be flexible and create process and structure.

·      Excellent communication, collaboration and time management skills.

·      Adaptable and resourceful in a dynamic environment.

·      Master multi-tasker: you need to manage multiple tasks/projects while maintaining a highly professional demeanor.

·      Incredibly detail-oriented with strong problem-solving skills.

·      Self-starter:can take even the smallest project and run with it to the successful completion.

·      Extraordinary work ethic while balancing the needs of the individuals and the business.

·      Very strong computer skill including MS Office.

·      ViewPoint and Share Point experience preferred.

·      Industry experience preferred.

·      You have outstanding communication skills, both verbally and written.

·      You are a natural problem-solver and demonstrable initiative, creativity, and flexibility.

·      Your organizational skills and your attention to detail is exceptional.