Roles, Responsibilities and Expected Behaviors

To achieve success at Herrero Builders, we expect certain behaviors that are aligned with our core ideologies that will allow the People Administrator to perform the following tasks:

·      Maintain accurate employee records in the Human Resources Information System (HRIS).

·      Process new hires, job changes, and terminations in the system in a timely and compliant manner.

·      Generate standard and ad hoc reports to support People operations and leadership needs.

·      Ensure data integrity and confidentiality of employee information.

·      Coordinate and administer the onboarding process, including offer letter processing, new hire documentation, system access, and orientation scheduling.

·      Serve as the primary point of contact for new employees during their onboarding period.

·      Ensure completion of all employment eligibility and compliance documentation in partnership with Payroll.

·      Manage Wellness Program in partnership with CIGNA Health Representatives.

·      Assist with employee benefit enrollments, changes, and terminations.

·      Process, prepare, and deliver necessary ACA documentation to employees.

·      Serve as a liaison between employees and benefit providers to resolve inquiries and issues.

·      Support open enrollment preparation, communications, and system updates.

·      Provide daily administrative support to the People team, including document preparation, filing, scheduling, and tracking.

·      Manages the process for the People department credit card reconciliation.

·      Assist with audits, compliance reporting, and internal People initiatives.

·      Support special projects and process improvements as assigned.

·      Provides temporary administrative support, including calendar management for the President.

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Position Salary Range: $80,000 - $95,000

Relationships to Build and Maintain

Relationships are at the foundation of the work that we do. The People Administrator will develop and maintain relationships with all Herrero Staff such as:

·       Leadership including all KALs, CEO, President, CFO and COO

·       Finance Team

·       Project Executives

·       Project Teams

·       External Business Partners including Benefit Administrators, UKG, and Recruiters

Personal Characteristics

The ideal candidate will possess characteristics that we believe are necessary for success.

·      Analytical – ability to observe, research, think critically, to uncover facts and develop effective solutions

·      Positive Attitude – always pushing forward, sees the silver lining

·      Reliable - punctual, accountable for words and actions

·      Adaptable – flexible and able to pivot for a more positive outcome or solution; shift gears quickly

·      Collaborative - work well in groups, communicate effectively, and build strong relationships with others

·      Communicate in a timely manner – day to day open communication with the team

·      Learner - always find new ways to improve skill set, lessons learned and share with the team

·      Innovative - introduce new processes, ideas, methods, and open to new ideas from others

·      Active Listener - ability to listen, not just hear, and know the difference; listen to what people say to you without prejudice

·      Performer – demonstrated ability to deliver results and outcomes

·      Hungry – take initiative and responsibility of tasks and eager to learn new systems and processes

·      Honest - inform on the whole situation; open communication (internally and externally)

·      Unbiased - have no personal interest or advantage; not influenced by selfish motives

·      Smart – intelligence and social awareness needed to understand complex ideas, projects, people, and how your actions fit into the big picture.

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