Senior Accounts Payable Specialist
Bay Area (primarily in Walnut Creek, CA)
POSTED ON
January 4, 2021
DEPARTMENT
Finance

To support and work with our Owners, Project Teams, and internal Finance Team to ensure all billing and payables are processed accurately and in a timely manner.

RESPONSIBILITIES

·       Analyze and setup workflow processes forpaperless process

·       Timely and accurate processing of invoices(paperless process)

·       Manage Herrero Accounts Payable Email

·       Process vendor invoices, subcontractor invoicesand retention payments

·       Reconcile vendor statements & quicklyresolve past due invoices

·       Scan, save, obtain approvals/coding, processvendor invoices (paperless process)

·       Support Project Accountants as needed – train asback-up

·       Input and maintain preliminary lien information

·       Review, enter & maintain subcontractorinsurance information/certificates

·       Collect and track subcontractor, vendor andsupplier lien releases as required

·       Process weekly employee expense reports

·       Post weekly ACH/EFT payments

·       Company vehicles (track, pay, gas cards, coordinaterepairs, etc.)

·       Complete Credit Applications as needed

·       Establish and maintain relationships with newand existing vendors & subcontractors

·       Setup new vendors and maintain W9’s

·       Process annual 1099’s

·       Complete other responsibilities as assigned

REQUIREMENTS

·       Two years of business school or equivalent combinations of experience and training

·       Minimum three years of construction accounting experience

·       Working knowledge of invoicing & billing procedures

·       Proficient in basic arithmetic

·       Intermediate to advanced excel skills

·       Experience in multiple Construction based accounting software applications is desired

·       Viewpoint software experience a plus

·       Ability to use 10-key by touch accurately

·       Understanding how to track, pay, manage, and work with all our subcontractors & vendors

·       Must be accurate and detail oriented while working in a fast-paced environment

·       Must be able to work independently and as a team player

·       Ability to clearly and effectively communicate, verbal & written

·       Must have a mind for paperless processes

·       Reliable, dependable, and flexible

ABOUT YOU
  • You have outstanding communication skills, both verbally and written
  • You are a natural problem-solver with demonstrable initiative, creativity, and flexibility
  • Your organizational skills and your attention to detail is exceptional
  • You are extremely customer service focused

WHY HERRERO

At Herrero, we are obsessed with finding great people to help us lead and transform the construction industry. We are all about LEAN and we've made it our mission to discover and deliver value better than anyone—we are in fact obsessed with it. If this excites you more than it scares you, we definitely want to hear from you. Our hiring is based first and foremost on our core values. Yes, experience matters too but not at the expense of our core values. Alignment with our culture and core values is the first step in building a success career at Herrero. Below you'll find a list of our current positions. If you don’t see a role that fits your background, we still want to hear from you! Please submit a General Application.  

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